Printable Move-In Inspection Checklist
Build a free printable move-in inspection checklist: room-by-room condition ratings, notes fields, and signature lines — then print a paper-ready report.
The printable move-in inspection checklist
Almost every security-deposit dispute comes down to a single question: what did the property look like on move-in day? A printable move-in inspection checklist answers it in writing, room by room, with both sides’ signatures on the page. Without one, it is your word against the tenant’s — and adjudicators tend to side with whoever has the paperwork.
Use the builder below: enter the property details, tick the rooms the unit has (or add custom rooms), and generate a checklist where every item gets a move-in condition rating, a move-out condition rating for the end of the tenancy, and a notes column. Print it, walk the property with the tenant, agree on each rating, note anything less than Good in detail, and both sign and date the form. Keep one copy with the lease file and give one to the tenant.
Managing multiple units? The property management inspection form further down this page is a condensed one-report template for move-in, move-out, and periodic inspections — property details, inspector name, a room-by-room condition table, and signature lines, ready to print.
Using this checklist in the UK
In England and Wales, tenancy deposits must be protected in a government-approved scheme — the Deposit Protection Service (DPS), MyDeposits, or the Tenancy Deposit Scheme (TDS). When a deposit deduction is disputed, the scheme’s adjudicator decides based on evidence, and a signed, dated inventory/checklist like the one this builder produces is the single most persuasive document a landlord can submit.
Complete the checklist at check-in with the tenant present, have both parties sign every page, and attach dated photographs. Scotland and Northern Ireland run their own deposit protection arrangements with different rules, so confirm the local requirements if your property is there.
Build your checklist
Your checklist
Property management inspection form
A one-report template for landlords and property managers: use it for move-in, move-out, or periodic inspections. Fill it in by hand on site or print blanks in bulk.
Property Management Inspection Form
| Property address | Unit | ||
|---|---|---|---|
| Landlord / Manager | Inspector | ||
| Tenant(s) | Date | ||
| Inspection type | Move-in / Move-out / Periodic (circle one) | ||
| Room / Area | Condition | Notes / Issues |
|---|---|---|
| Living Room | E / G / F / P | |
| Kitchen | E / G / F / P | |
| Dining Room | E / G / F / P | |
| Bedroom(s) | E / G / F / P | |
| Bathroom(s) | E / G / F / P | |
| Hallway / Entry | E / G / F / P | |
| Laundry | E / G / F / P | |
| Garage | E / G / F / P | |
| Basement / Attic | E / G / F / P | |
| Exterior / Yard | E / G / F / P |
Condition key: E = Excellent, G = Good, F = Fair, P = Poor. Photograph every room and attach photos to this form.
Landlord / Manager signature: ___________________________ Date: ___________
Tenant signature: ___________________________ Date: ___________
Frequently asked questions
What is a move-in inspection checklist?
A room-by-room written record of a rental property’s condition at the start of a tenancy. Each item gets a condition rating and notes, and both landlord and tenant sign and date it. It is the key evidence if there is ever a dispute over the security deposit.
How is a move-in checklist different from a move-out checklist?
They are the same form used at two different times. The move-in ratings establish the baseline; at move-out you re-rate each item and compare. This builder includes both a move-in and a move-out rating column on every item, so one printed form covers the whole tenancy.
How do I print the checklist?
Fill in the property details, tick the rooms to include, and click Generate Checklist. Then click Print Checklist — the print stylesheet produces a clean, paper-ready report with signature lines, free of any website navigation or buttons.
What is a property management inspection form?
A condensed inspection template used by landlords and property managers for move-in, move-out, and periodic inspections. The form below this builder is a ready-to-print version: property details, inspector name, a room-by-room condition table, and signature lines on one report.
Should the tenant be present for the inspection?
Yes — walk the property together, agree on each rating, and have both parties sign. A checklist signed by both sides is far stronger evidence than one completed alone. Take timestamped photos of every room as well.
Is this legal advice?
No. Inspection and deposit rules vary by jurisdiction. This page provides general information and a blank template — check your local rules before relying on it in a dispute.